Keypilot is landlord software for private landlords. From a lease tailored to your region to automatic rent indexation, payment tracking and digital condition reports: everything you need to rent professionally, even with just one property.
As a private landlord you must follow the rules of the region where your property is located. Keypilot applies them automatically, even if you rent out just one property.
Since the Flemish decree you must register the lease, the deposit is legally capped and an EPC is mandatory when renting.
Keypilot reminds you about registration, tracks the deposit and stores the EPC with your property.
In Wallonia, lease registration and a condition report are legally required, with a deposit of at most two months (three via a bank guarantee).
Keypilot combines French leases with a digital condition report including photos, so your Walloon rental is fully compliant.
Brussels requires registration, caps the deposit at two months and works with regional reference rents as a benchmark for the rent price.
Keypilot works bilingually (NL/FR) by default and keeps your leases and letters in your tenant's language.
Many private landlords start in Excel or move on to a rental tool later. Here is how Keypilot compares.
Indicative comparison based on publicly available information in 2026. Check each provider's current offering.
In Excel, leases, payments and indexations scatter across loose files. Landlord software brings properties, tenants, leases and payments together, calculates indexation automatically and warns you about arrears, so you make fewer mistakes and save time.
Absolutely. Keypilot is built for private landlords with a small portfolio. You start free with 1 property and immediately get professional leases, payment tracking and automatic indexation, without needing to be a legal expert.
Keypilot follows the official health index, calculates the new rent on your lease's anniversary according to your region's rules and prepares a correct indexation letter in Dutch or French. You approve and send.
Yes. You draft a lease with a template for your region, share it via a secure link and the tenant signs digitally with email verification. The signed lease stays safely archived.
Per lease you see which months are paid and which are outstanding. When a payment is late, Keypilot sends a polite reminder on your behalf, and with the bank connection incoming payments are recognised and reconciled automatically.
Yes. You import properties, tenants and leases via a structured file. Our support team gladly helps with the switch, so your history is preserved.
Your data is stored encrypted on servers in the EU, with strict access controls and daily backups. Keypilot is fully GDPR compliant and never shares your data with third parties.
With 1 property, Keypilot is free. If you rent out more, Basic starts at €5 per property per month. You pay monthly, with no lock-in.
Yes. You cancel monthly via your account settings and export all your data before leaving. Your properties, leases and documents remain yours.