Keypilot is syndic software for co-owners' associations, from small self-managed VMEs to professional syndic practices. Manage units, shares and charges, send personal cost statements and give every co-owner their own portal.
Co-ownership legislation is federal, but each region adds obligations. Keypilot helps your association keep everything correct and clear.
Every Belgian co-owners' association must hold a general meeting and contribute annually to the reserve fund, generally at least 5% of the common charges. Flanders adds EPC and renovation obligations for common areas.
Keypilot manages shares, fund calls and the reserve fund per building and stores EPC reports and minutes centrally.
In Wallonia the same federal law applies, complemented by Walloon energy audit requirements, and communication with co-owners is generally in French.
Keypilot works fully in French where needed: co-owner portal, general meeting invitations and common charge statements.
Brussels co-ownerships follow the same federal law, with regional attention to renovation, and in practice require bilingual communication with co-owners.
Keypilot communicates in each co-owner's language and keeps your Brussels buildings clear in one platform.
Classic syndic software such as OpenVME, Propria and Sogis is built for large professional firms. Keypilot is modern, affordable and combines syndic with rentals and sales.
Indicative comparison based on publicly available information in 2026. Check each provider's current offering.
A co-owners' association (VME in Dutch, ACP in French) arises as soon as a building is divided into multiple units. Management is done by a professional syndic or by the co-owners themselves. Keypilot supports both, from small self-managed associations to large syndic practices.
Yes. Small co-ownerships use Keypilot to keep units, shares, charges and the annual general meeting organised, without expensive professional software or scattered Excel files.
You record the shares per unit and book the common charges. Keypilot divides them automatically according to the distribution key and prepares a personal cost statement per co-owner that you send in one click.
Yes. You compose the agenda, send invitations to all co-owners, manage proxies and archive the minutes safely per building.
Yes. Co-owners view their account, documents and minutes online themselves, in their own language. That saves you dozens of separate emails per year.
Yes. You import buildings, units and co-owners via a structured file. Our support team guides the switch from classic syndic software such as OpenVME, Propria or Sogis.
You start for free and only pay when your management grows. A small association manages charges and meetings without a heavy licence fee, while professional syndics scale to hundreds of buildings.
Yes. With the free plan you already manage a first building with units, owners and charges. Nothing to install and no hidden costs.
You import buildings, units and co-owners via a structured file, including from classic syndic software. Our support team guides the migration, so your history and ongoing statements are preserved.